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Book-keeper SME Sole Charge

Chichester – £35-40k Neg, Depending on Experience + bens

SME operating in the service sector, with multiple limited company contractors, in a friendly office of 6, seek experienced book-keeper to run all the accountancy and related finance administration of the business.  My client is looking to hire ASAP but will consider applicants on notice of ideally one month maximum.

Overview:  Maintain accurate and timely accounting records on Xero, raise sales invoices, manage the sales and purchase ledgers, prepare monthly management accounts and quarterly VAT returns, prepare annual accounts to trial balance stage.  


  • Review the P&L and balance sheet each month. Post journals as required to ensure income is reported in the correct month and any missing costs are accrued.  Agree the inter-company balance between two inter-business companys. Reconcile all balance sheet accounts.
  • Supply monthly management accounts to the Director (1 set for each company).  Currently just give Profit & Loss and Balance Sheet only but could be developed further.
  • Assist the Director with cashflow forecasts as required exporting into Excel.
  • Provide a trial balance for two sister companies to the external accountants to enable them to prepare the annual accounts, corporation tax returns and Director’s self assessment tax return. 
  • Capture, scan and process supplier invoices and receipts in Xero chase missing items as required.
  • Use tracking codes in Xero to ensure that costs are assigned to the correct project or property. 
  • Ensure suppliers and sub-contractors are paid on time (Bookkeeper to advise the Director of upcoming payment deadlines).
  • Reconcile bank and credit card accounts.
  • Ensure all petty cash transactions are recorded in Xero.
  • Post year end journals as supplied by the external accountants.
  • Carry out ad-hoc tasks and data analysis as requested by the Director.
  • Attendance at team meetings as required; these will occasionally be outside normal working hours.
  • ‘Any other duties as reasonably required’
  • Process timesheets and invoices from sub-contract staff.
  • Collate monthly hours and expenses for employed staff for submission to the external payroll bureau.
  • Raise sales invoices in a bespoke software package and add to Xero.  
  • Ensure that all relevant costs are recharged to key client, with mark-up as appropriate (payroll, contractor fees, monthly direct expenses, office overheads).
  • Chase debtors as required.
  • Prepare and submit VAT returns.  Done on accruals basis for Jan/Apr/Jul/Oct quarters.


  • ACCA part-qualified, AAT Level 3+ or qualified by experience
  • Good working knowledge of VAT, especially as applicable to office costs, travel & subsistence
  • Confident in posting journals, including monthly payroll journals 
  • Some experience in cashflow forecasting
  • Essential software skills: Xero (including use of tracking codes), Excel

Personal Profile:

  • Experience working in a small business finance office
  • Well-organised, logical approach, problem-solver, able to work on own initiative
  • Diplomatic and discreet
  • Confident personality
  • Enjoys being in a busy working environment
  • Thrives under moderate pressure

Benefits: Company pension, holiday, car parking season ticket, hybrid working (3 days in the office), free refreshments, company events

Application process:  To apply please send in your CV with a short cover note about why this role appeals and details of your current package (basic and benefits), expected salary and notice period.  Brief details of why you are looking to change roles would be appreciated.

eXactitude Resourcing Limited is acting as a recruitment agency in relation to this role. eXactitude complies with all relevant UK legislation and doesn’t discriminate on any protected characteristics.